April 2009 Board of Trustees Minutes

                                           Robert W. Rowe Public Library District
                               Regular Board Meeting Held At: Robert W. Rowe Library
                                                               April 9, 2009

Minutes

Call to Order: President Brenda Brown, called the meeting to order at 7:10pm. Trustees present: Jamie Walker, Kathy Mufich, Mike Walker, John Maurer, Donna Klein-Acosta Karen Koubek. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: March 12, 2009 Regular Board Meeting Minutes were motioned for acceptance by Karen and seconded by Mike, motion carried. February Minutes were corrected and submitted.

Financial Report: March 31, 2009 financial report was tabled till next meeting. A review of corrections to February financial report will also be completed next meeting.

Committee Reports: Anniversary Committee has been working hard to get publicity circulated. Invitations and announcements are being sent. Friends of the Library has offered to provide a food table. The web site committee has prepared the new format and the old site is directing inquiries to the new site.

Special Orders: Jamie motioned to opt-in regarding non-resident fees and John seconded, motion carried. Donna motioned to continue the tax bill method of fee payment and Mike seconded, motion carried. Donna will provide notification to PALS.

Board Development: The Board viewed a trustee training internet presentation. Brenda again encouraged the board to sign up for library trustee email services.

Unfinished Business: Brenda continues to work on the permit for the outdoor sign. Debby issued the updated Policy Handbook to all trustees.

New Business: Brenda and Karen were appointed as the Evaluation Committee for the director. Brenda will ensure resolutions between the Library and villages of Millington, Newark and Sheridan are reviewed as indicated in each resolution. Florida account financial activity was reviewed. Debby presented the organization materials on local history completed by Sandy Vahl. She will create an information area to display items. They will be featured during the anniversary open house.

Visionary Short/Long Term Plan: The 15th Anniversary project is being finalized..

Library Director’s Report: Debby was contacted and agreed to accept a donation of a painted portrait of General Phillip Sheridan done by Jim Ward. The town is named after the General and the painting will hang in the Community Room. April 13-18 is National Library Week and an assortment of programs are planned. The Friends of the Library met. New officers were elected: Dorothea Wood, President; Patti Smith, Secretary; Karen Borschsenius, Treasurer. A garden walk is again scheduled for June 27th and the Fourth of July book sale will be July 3rd and 4th.

April 2010 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

April 8, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:20pm. Trustees present: Donna Klein-Acosta, Jamie Walker. Trustees absent: Karen Koubek, Kathy Mufich, Jody Brown, John Maurer. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: March 11, 2010 Regular Board Meeting Minutes were tabled to next month.

Financial Report: March 31, 2010 financial report was tabled to next month.

Committee Reports: Brenda, for the building committee, reported that excavating for outside reading area will begin soon with an estimated completion date of 6/1.

Special Orders: Opt in or out of non-resident law was tabled to next month. Jamie will work with Brenda on the evaluation of the Director.

Board Development: Video #10 was tabled to next month.

Unfinished Business: Discussion of Wachovia Trust statement quarterly report was tabled to next meeting.

Mission statement for the long range plan will be discussed following in put from the Village of Sheridan Trustees.

Jody Brown has accepted appointment to fill the vacancy of Lisa Olson as trustee. Donna will complete the new trustee orientation packet.

Money continues to be received towards the History Preservation Grant. A quilt has been donated for raffle. We should hear of the grant award in May.

New Business: The new staff Procedure Manual was distributed.

The investment policy was tabled to next month.

Visionary Short/Long Term Plan: None.

Library Director’s Report: The Winter Reading Program is over and are now gearing up for summer. The theme is “Scare Up and Good Book”. Donations are being received for the program. Melissa Meyers volunteered to teach a Twitter Class on March 25^th. The Community Room will be used for census taker training on April 27^th from 8:30am-5:00om. Patti, Brenda and Debbie will be attending PALS Day in Moline, IL on April 22^nd. Friends of the Library had a meeting on April 7^th.

Adjournment: Motion to adjourn at 8:10pm was made by Jamie, seconded by Donna, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

April 2011 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

April 14, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:40pm. Trustees present: Karen Koubek, Jamie Walker, Kathy Mufich, Jody Placek-Brown, Donna Klein-Acosta. Trustees absent: John Maurer. Guests present: Debby Smith, Beth Bartling, Gregory Kerr, Director of Business Development with Ruck Pate Architecture.

Open Forum: None.

Minutes from previous meeting: March 10, 2011 Regular Board Meeting Minutes were motioned for acceptance with corrections as noted by Karen and seconded by Donna, motion carried.

Financial Report: February 28, 2011 financial report was motioned for acceptance with corrections as noted by Donna, seconded by Kathy, motion carried. March 31, 2011 financial report was tabled till next meeting.

Committee Reports: Rowe Rental check register was reviewed.

Special Orders: Development fee agreement with the Village of Sheridan and Newark was accepted. Donna made a motion to opt in on the non resident law using the tax bill method of billing. Motion was seconded by Karen. Roll call: Brenda – aye; Jody – aye; Jamie – aye; Kathy – aye; Karen – aye; Donna – aye. Motion carried. Debby will notify PALS.

Board Development: Article submitted by Brenda, “Why I Became a Board Trustee”, was discussed.

Unfinished Business: Meetings with the building consultant will take place on May 10^th and 17^th. A light dinner will be served. Preliminary questions for discussion were distributed to be reviewed prior to the meetings. Candidates and fees for a property manager were discussed. No decision was made. The new brochure was distributed. Jamie will complete an exit interview for feedback to the board.

New Business: New Trustee oath of office was tabled till the canvas of votes is completed by the county. New terms of office for trustees was distributed. The library received payment from the trust. Debby reported PALS will be changing to RAILS, Reaching Across Illinois Library System. Jamie made a motion to accept Long Range Plan 2011-2016, seconded by Jody, motion carried.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Per Capita Grant FY2011 was received. May 4^th is the next Friends of the Library meeting. Many new activities are planned for April. Fine money for April will be donated to the American Cancer Society. Newsletter publication is due in May. Library staff will attend training classes on the new Omni-Overdrive service available to patrons as of May 31^st.

Adjournment: Motion to adjourn at 8:50pm was made by Kathy, seconded by Karen, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

August 2009 Board of Trustees Minutes

                                         Robert W. Rowe Public Library District
                               Regular Board Meeting Held At: Robert W. Rowe Library
                                                               August 14, 2009

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:10pm. Trustees present: Lisa Olson, John Maurer, Jamie Walker, Donna Klein-Acosta. Trustees absent: Kathy Mufich, Karen Koubek. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: July 9, 2009 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by Lisa, motion carried.

Financial Report: June 30, 2009 financial report was motioned for acceptance by John and seconded by Jamie, motion carried. July 31, 2009 financial report was motioned for acceptance by Jamie and seconded by John, motion carried.

Committee Reports: Brenda, for the building committee, updated the trustees on progress and plans for the outside reading area. They are working with Friends of the Library on this project.

Special Orders: Lisa and Jamie will complete the audit of the Secretary’s Minutes.

Board Development: Video #5, Board of Trustees and Finances was viewed.

Unfinished Business: The new outside sign is in place and being utilized. Debby reported that it is being noticed as calls are received as a result of announcements placed on the sign.

New Business: Ordinance 09/10-01 Building Maintenance was motioned for acceptance by Jamie and seconded by John. Roll Call Vote: John – aye; Jamie – aye; Lisa – aye; Brenda –aye; Donna – aye. Motion carried. Truth in Taxation ordinance was discussed and Donna will ensure public notice is published in the newspaper. The proposed Budget and Appropriation Ordinance was distributed for review and approval at next meeting. Annual report was distributed and signed. Debby asked Trustees to complete questions #16 and #19 by next meeting for Per Capita Grant requirements. A budget update was received from PALS noting a 16% decrease. A grant cut is planned to meet this shortfall.

Visionary Short/Long Term Plan: Debby has been notified of interest to create local history museum since there are four town historians. Discussion was held encouraging involvement of the Village with the Library.

Library Director’s Report: Sixty-five people enjoyed the trip to the Lincoln Park Zoo on July 25th. The end of the summer reading program on August 1 was well attended with 43 participants. The Volunteer Appreciation Dinner is scheduled for August 20 at 6:30pm. Beginning computer classes are going well with other classes being offered at a later date.

Adjournment: Motion to adjourn at 8:15pm was made by Lisa, seconded by Jamie, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

August 2010 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

August 19, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:15pm. Trustees present: Donna Klein-Acosta, John Maurer, Karen Koubek. Trustees absent: Jamie Walker, Kathy Mufich, Jody Brown. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: July 8, 2010 Regular Board Meeting Minutes were motioned for acceptance by Karen and seconded by John, motion carried.

Financial Report: July 31, 2010 financial report was motioned for acceptance by Donna and seconded by John, motion carried.

Committee Reports: Brenda, for the building committee, reported seating for the outdoor reading area had been purchased and will be in place for the interview by Ottawa Times. Bids are being looked at for creating a walkway from the main entrance to the outdoor reading area.

Special Orders: John completed the annual building inspection and Debby and Brenda will followup.

Board Development: None.

Unfinished Business: Debbie reviewed the new mission statement and three goal identified from it. She will work on objects relating to these goals for next meeting. The building consultant met at the library on July 21^st. Debby reported on his visit and noted steps to be taken for planning an addition to the existing building. Motion to accept Ordinance 10/11-02, Budget and Appropriation for fiscal year beginning 7/1/2010 and ending 6/30/2011, was made by Karen, seconded by Donna. Roll call vote: Karen – aye; John – aye; Brenda – aye; Donna – aye, motion carried. The Secretary will ensure the ordinance is published in the Times. Debbie will set up a tour of the second apartment for a Saturday. Brenda reported we still need to seek a management person for the property and suggested our handyman be contacted for interest in servicing this property in addition to the library. Friends of the Library will still need to deed the property to the Library.

New Business: A motion to accept the new policy, Collection Development of Historical Materials, was made by John, seconded by Donna, motion carried. The board reviewed the Annual Report. Debbie noted the Per Capita Grant requirements of the Board and asked they be completed by next meeting. She also reported due to budget issues, there is a recommendation to merge the state into three districts reducing from the current nine districts. An Illinois intergovernmental agreement will be voted on in November.

Visionary Short/Long Term Plan: The board will continue to research the use of a building consultant.

Library Director’s Report: The summer reading program has been completed and was a success. The Local History Center is set up for use. Three board members are up for re-election in the LaSalle County election on April 5, 2011. The Friends of the Library are having a meeting on August 23 at 4 pm. A reporter from the Times will be at the library to do a story about the outside reading area. The Newsletter is due out in early September.

Adjournment: Motion to adjourn at 8:30pm was made by Karen, seconded by Donna, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

Robert W. Rowe Public Library

Public Budget and Appropriation Hearing Held at Robert W. Rowe Library

August 19, 2010

Call to Order:

President Brenda Brown called the meeting to order at 7:05 pm. Trustees present: Donna Klein-Acosta, Karen Koubek, John Maurer. Absent: Jody Brown, Jamie Walker, Kathy Mufich. Guests present: None.

Open Forum:

No one from the public was present.

Discussion:

The Budget and Appropriation July 1, 2010 to June 30, 2011 Ordinance was discussed.

Adjournment:

Motion to adjourn at 7:15 pm was made by John and seconded by Karen. Motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

August 2011 Board Meeting Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

August 11, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:40pm. Trustees present: Donna Klein-Acosta, Kathy Mufich, Beth Bartling, Jody Placek-Brown, John Maurer, Karen Koubek. Guests present: Debby Smith, John Morrow.

Open Forum: None.

Minutes from previous meeting: July 14, 2011 Regular Board Meeting Minutes were motioned for acceptance with corrections by Kathy and seconded by Karen, motion carried.

Financial Report: July 31, 2011 financial report was motioned for acceptance by John, seconded by Beth, motion carried.

Committee Reports: Rowe Rental check register was reviewed.

Special Orders: Jody and Beth will conduct the annual audit of board meeting minutes.

Board Development: None.

Unfinished Business: Karen made a motion to accept Ordinance 11/12-03 Annual Budget and Appropriation for the fiscal year beginning the 1^st day of July, 2011 and ending the 30^th day of June, 2012, seconded by John. Roll call vote: Brenda – aye; Jody – aye; Beth – aye; John – aye; Kathy – aye; Karen – aye; Donna – aye; motion carried. Donna will ensure publication in area newspaper. John will advise on possible letter to Wells Fargo.

New Business: A motion to accept the “Public Comment Policy” into the library by-laws was made by Donna, seconded by John, motion carried. A motion to accept the “Open Forum Request” into the library by-laws with noted changes was made by John, seconded by Kathy, motion carried. Debby distributed per capita grant questions required for response by board members to be completed before our next meeting. John completed the annual inspection of the library and report was reviewed by the board. The Wells Fargo quarterly statement was reviewed. September meeting date will be held on Wednesday the 14^th of September following a meeting with Fred Schlipf, Library Building Consultant. A light dinner will be served at 6pm.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Summer reading program ended with participants meeting their reading goal. The library had an informational booth at the Norway Cruise Night. Plans are being made to participate in the Sheridan Car Show. An informational table was also set up during school registration. The bus trip this year is to Navy Pier to see the production of “Pinocchio” on August 13^th. Debby is currently working on the 2010/2011 Annual Report.

Adjournment: Motion to adjourn at 8:45pm was made by John, seconded by Karen, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

Budget and Appropriation Hearing Minutes August 11, 2011

Robert W. Rowe Public Library

Public Budget and Appropriation Hearing Held at Robert W. Rowe Library

August 11, 2011

Call to Order:

President Brenda Brown called the meeting to order at 7:30 pm. Trustees present: Donna Klein-Acosta, Jody Placek-Brown, Beth Bartling. Absent: John Maurer, Kathy Mufich, Karen Koubek. Guests present: None.

Open Forum:

No one from the public was present.

Discussion:

The Budget and Appropriation July 1, 2011 to June 30, 2012 Ordinance was discussed.

Adjournment:

Motion to adjourn at 7:35 pm was made by Jody and seconded by Beth. Motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

December 2009 Library Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

December 10, 2009

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:10pm. Trustees present: Lisa Olson, Donna Klein-Acosta, John Maurer, Jamie Walker. Trustees absent: Karen Koubek, Kathy Mufich. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: November 12, 2009 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by Lisa, motion carried.

Financial Report: November 30, 2009 financial report was motioned for acceptance by Donna and seconded by John, motion carried.

Committee Reports: Brenda, for the building committee, reported the outside reading area is placed on hold until spring.

Special Orders: None.

Board Development: The board viewed Video #8 Advocacy.

Unfinished Business: Wachovia Trust statement quarterly report was reviewed and discussed.

Freedom of Information Act Policy was presented by Debby. A motion to appoint Debby as Freedom of Information Officer was made by John and seconded by Lisa, motion carried. A motion to appoint Patti as back up Freedom of Information Officer was made by Lisa and seconded by John, motion carried.

The board discussed adopting a new mission statement, long range plan and strategic plan.

New Business: Materials Selection Policy was motioned for acceptance by Jamie and seconded by John, motion carried. Disposal of Surplus Library Material was motioned for acceptance by Jamie and seconded by Donna, motion carried. Rules of Conduct on Library Premises was motioned for acceptance by John and seconded by Donna, motion carried. Records to be Retained Policy was motioned for acceptance by Donna and seconded by Jamie, motion carried.

Visionary Short/Long Term Plan: The board continues to plan community involvement activities.

Library Director’s Report: TheHerb Wreath was a huge success. The “Make a 5 Minute Mug Cake” or “Soup in a Jar” program scheduled for 12/16 is full with a waiting list. It was suggested a nominal fee be charged for these programs next year and also a children’s version be offered. There is a grant program through the Illinois State Historical Society for schools, museums and libraries for preservation of archives, objects, etc. We will submit an application due in March. The library will be closed 12/24,25, 31 and 1/1. The Friends of the Library had a sell out for the annual Christmas Cookie sale. April’s bus trip is to Million Dollar Quartet.

Adjournment: Motion to adjourn at 8:40pm was made by Lisa, seconded by Donnna, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

December 2010 Library Board of Trustees Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

December 09, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:40pm. Trustees present: John Maurer, Karen Koubek, Jamie Walker, Kathy Mufich. Trustees absent: Donna Klein-Acosta, Jody Brown. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: November 12, 2010 Regular Board Meeting Minutes were motioned for acceptance by Kathy and seconded by Karen, motion carried.

Financial Report: October 31, 2010 and November 30, 2010 financial reports were tabled to next meeting.

Committee Reports: Rowe Rental was discussed. Repairs have been completed and waiting on window estimate. There is no electricity upstairs.

Special Orders: Trustees reviewed Freedom of Information Act. A motion to accept revised policy with changes was made by Jamie, seconded by Kathy, motion carried. Debby will ensure policy is updated on the web site.

Board Development: None.

Unfinished Business: Plat survey cost was discussed. According to insurance snow removal is not necessary. A motion to contract with a building consultant was made by John, seconded by Karen. Roll call vote: Kathy – aye; Karen – aye; John – aye; Brenda – aye; Jamie – nay. Motion carried. Brenda shared a letter from the paper regarding library funding.

New Business: John has turned in his petition for circulation and filing for April 5, 2011 election. Jody will be turning hers in. Filing is due between 12/13-20/2010. Potential candidates for trustee vacancies were discussed.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Christmas Cookie Sale netted over $500. Assembly will be December 2^nd at 4:00pm at the Sheridan United Methodist Church. Winter reading program will be family based with books for different levels. There will be a game day at the library on December 30^th.

Adjournment: Motion to adjourn at 8:25pm was made by Karen, seconded by Kathy, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

December 2011 Board of Trustee Minutes

                          Robert Rowe Public Library District
    Regular Board Meeting Held At: Robert W. Rowe Library
                                         December, 8, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:51pm. Trustees present: Kathy Mufich, Beth Bartling, Jody Placek-Brown, Karen Koubek. Trustees absent: John Maurer, Donna Klein-Acosta.

Open Forum: None.

Minutes from previous meeting: October 12, 2011 Corrected Regular Board Meeting Minutes were motioned for acceptance by Kathy and second by Jody, motion carried. November 17, 2011 Regular Board Meeting Minutes were motion for acceptance by Beth and second by Kathy, motion carried.

Financial Report: November 30, 2011 financial report was motioned for acceptance by Jody, seconded by Beth, motion carried.

Committee Reports: Rental property check register reviewed.

Special Orders: Debby Smith was appointed FOIA and OMA Officer and Patti Smith the backup FOIA and OMA Officer. Motioned by Jody, seconded by Kathy, motion carried. All board members might have to take the FOIA test in 2012.

Board Development: “What it takes to be a good nonprofit director” reviewed by the board.

Unfinished Business: A letter was applied for from the Historical Preservation Agency for historical status. We are not a historical site. A one page summary Environmental Site Assessment is needed for the grant. The subsurface Soil Analysis can be done by the Ill. Extension Office. An architect can help with the budget and Fred can help as well.
Kathy will work on a letter to Wells Fargo about getting money from them for building purposes.

New Business: We are thinking about using Frederick Quinn Construction Management Company to help keep costs down. Debby is getting lunch for Saturday. Debby also talked to Jennifer Burke in Sandwich about who they used for a Financial Consultant.

Visionary Short/Long Term Plan: none

Library Director’s Report:

Adjournment: 9:05 motioned by Jody, seconded by Kathy, motion carried.

February 2009 Board of Trustees Meeting

Regular Board Meeting Held at Robert Rowe Library

February 12, 2009

Call to Order: President Brenda Brown called the meeting to order to 7:30pm. Members Present: Brenda Brown, Kathy Mufich, Jamie Walker, and Karen Koubek. Members absent: Donna Klein-Acosta, John Maurer, and Mike Walker. Guest present: Debby Smith.

Open Forum: None

Minutes from previous meeting: January 8, 2009 Regular Meeting Minutes were motioned for acceptance by Kathy and seconded by Karen, motion carried.

Financial report: January 8, 2009 Financial Report was motioned for acceptance by Jamie, seconded by Karen, motion carried.

Committee Reports: Decorating Committee reports that new chairs for the Community Room have been ordered and the old chairs will be sold. The Brochure Committee is waiting for pictures to complete the brochure. The website committee is working on the website and progressing every day.

Special Orders: None to review.

Board Development: None at this time.

Unfinished Business: The computer area has four new computers and staff training is scheduled. The 15th Anniversary Open House is May 2, 2009. The Open House will be featuring the mural in Children's Room, the new computer area, and foyer area. The new sign will be installed when there is no danger of frost. A resolution to raise the development fees $.18 was passed. Friends of the Library meeting is scheduled for April 1, 2009 at 6:30pm.

New Business: PALS Day is April 24, 2009. the library will be closed that day so that all staff and board president may attend.

Visionary Short/Long Term Plan: None

Library Director's Report: New chairs ordered. Teen Tech Week is March 8-14. Cemetery and business directory is updated.

Adjournment: Motion made by Kathy, seconded by Karen.

Respectfully submitted: Jamie Walker, Secretary pro tem

February 2010 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Public Library

February, 11, 2010

Minutes

Call to Order: President Brenda Brown called meeting to order at 7:10pm. Trustees present: John Maurer, Lisa Olson, Karen Koubek, Kathy Mufich. Trustees absent: Jamie Walker, Donna Klein-Acosta.

Open Forum: None.

Minutes from previous meeting: Jan. 14, 2010 Regular Board Meeting Minutes were motioned for acceptance by John and seconded by Lisa, motion carried.

Financial Report: Jan. 14, 2010 financial report was motioned for acceptance by Karen and seconded by John, motion carried.

Committee Reports: None.

Special Orders: None.

Board Development: Tabled until until March 11, 2010 meeting due to computer problems.

Unfinished Business: Staff and trustees were asked to choose three service responses for a new Mission Statement for Long Range Plan. Staff chose: Local History, Life Long Learning, General Info. Trustees chose: General Info., Local History, Life Long Learning. Sheridan Board of Trustees will be asked for their input at the March 11, 2010 meeting.

John looked at the Wachovia Trust statement. Assets are down but, income is up. Debbie reported a change in the dates of dispersments to: Jan 15, Mar. 15, June 15, Sept. 15, Dec. 15.

Debbie sent out 1600 letters about the Historic Preservation Grant. 23 responses were received along with $715.00. Grant money will possibly used for the purchase of a computer and a scanner for the Local History section. Grant will be sent in March.

There will be a “Meet and Greet” with the Sheridan Village Board of Trustees on Thursday March 11, 2010 at 6:00pm. A light dinner from Subway will be served.

New Business: The State paid out Per Capita Grant monies of $4521.43 using LSAT Grant. The money may not be used for computers or internet access.

There will be a Trustee Forum Workshop in Lisle on Feb. 27^th.

Lisa is moving out of the library district effective Feb. 11, 2010 and a new trustee needs to be found, maybe someone from the Community Club. Kathy will talk to John Moran. Donna will talk to Terry Hapke. The Sheridan Board of Trustees will also be asked.

Wallace approached the Reddick Library District seeking full privileges and services in Ottawa Libraries.

Visionary Short/Long Term Plan: “Meet and Greet” with the Sheridan Board of Trustees.

Library Director’s Report: A light panel fell in the Children’s Room. New one was purchased at Lowes. It was too big so Hal Brown is trying to cut it to size. Thanks Hal! John took down the outside Christmas decorations. Library will be closed on Feb. 15^th for President’s Day. Million Dollar Quartet trip was cancelled due to not enough participation. The library participated in “Snapshot in the Day of a Library” on Feb. 10^th. A survey on the use of the library was taken, lots of pictures snapped, and data collected to show how libraries provide invaluable services to the community. The Census Bureau will be using the library as a testing and training site.

Adjournment: Motion to adjourn at 8:35pm was made by Lisa, seconded by John, motion carried.

February 2011 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

February 10, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:40pm. Trustees present: John Maurer, Jody Brown, Kathy Mufich. Trustees absent: Karen Koubek, Donna Klein-Acosta, Jamie Walker. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: January 13, 2011, Regular Board Meeting Minutes were motioned for acceptance by Kathy and seconded by Jody, motion carried.

Financial Report: January 31, 2011, financial report was reviewed and motioned for acceptance by John, seconded by Kathy. The motion carried.

Committee Reports: The Rental property was discussed. The new tenant has moved in with no problems reported thus far. The necessary repairs will be made in the spring.

Special Orders: A. Development Fee agreements - Newark and Millington are not due until the spring. Sheridan agreement reviewed and awaiting for the Village to send a current copy.

B. Closed Meeting Minutes - there are no minutes to review

Board Development: Brenda reminded the Board to review the Q&A form with discussion to be held during the next meeting. “Why I Became a Library Board Trustee” will be reviewed at the next meeting also.

Unfinished Business: The building consultant will be at the library on consecutive Tuesdays, May 10 and May 17 at 6:00p each day. All Trustees are encouraged to attend.

New Business: A. Meeting Ordinance - ordinance 10/11-06 was adopted and posted to officially change the regular meeting time from 7:00p to 7:30p.

B. Property Manager - Discussion was made for a possible replacement for property Manager.

C. Other - Wells Fargo financial statement was reviewed and gains of approximately 5% were noted in the trust for the 4^th quarter of 2010.

Visionary Short/Long Term Plan: None.

Library Director’s Report: PALS will perform a system-wide upgrade on February 14 and 15. No holds will be allowed. A new program called Symphony Bridge is in place that will allow the library to check items in/out, but no new patrons will be registered or updated. The Winter Reading Program is half over. Events for February include a family movie, book discussion and Teen Craft Night. The library will be closed Monday, February 21. In March, patrons will be encouraged to register their email addresses to receive the regular newsletter in an effort to reduce printing costs.

Adjournment: Motion to adjourn at 8:15pm was made by Jody, seconded by Kathy, motion carried.

Respectfully submitted,

John Maurer, acting Secretary

January 2009 Board of Trustees Meeting

Robert W. Rowe Public Library District
Regular Board Meeting Held At: Robert W. Rowe Library
January 8, 2009

Minutes

Call to Order: President Brenda Brown, called the meeting to order at 7:15pm. Trustees present: Jamie Walker, Kathy Mufich, Mike Walker, John Maurer, Donna Klein-Acosta. Trustees absent: Karen Koubek. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: December 11, 2008 Regular Board Meeting Minutes were motioned for acceptance by John and seconded by Kathy, motion carried.

Financial Report: November 30, 2008 financial report was motioned for acceptance by Mike and seconded by John, motion carried. December 31, 2008 financial report was motioned for acceptance by Kathy and seconded by Donna, motion carried.

Committee Reports: Foyer was very lovely for Christmas decorated by Kathy. The new tree and burgundy throws added to the beauty. Brenda found stackable chairs for the community room. Five will be ordered with arms and five without arms. The Library Brochure Committee met and is making good progress. The web site committee did not meet this month but worked on doing updates to prepare for the new format.

Special Orders: The Sheridan development fee is due for review. Donna will submit addresses of the board members to the county clerk by February 1, 2009.

Board Development: Next month there will be an internet presentation for the Board.

Unfinished Business: Work is nearing completion on the new computer area. It is very open and useful. Staff and patrons are pleased. The 15th (Crystal) Anniversary Open House is planned for May 2, 2009. The new computer area will be featured. Filing period is January 19-26, 2009 for April 7, 2009 election circulating petitions. This affects Brenda, Donna and Mike. The outdoor sign placement was discussed and the permit has been applied for.

New Business: Debby reported an update on the new electronic catalog system, Aqua Browser. Brenda shared thank yous received from library staff.

Visionary Short/Long Term Plan: None.

Library Director's Report: The Friends is interested in funding and landscaping an outside reading area. A plan will be developed. Letters have been sent to area businesses with questionnaires to update the Business Directory.

Adjournment: Motion to adjourn at 8:05 pm was made by Jamie, seconded by Mike, motion carried.

Respectfully submitted,
Donna Klein-Acosta, Secretary

January 2010 Board of Trustee Meeting Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

January 14, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 8:05pm. Trustees present: Karen Koubek, Donna Klein-Acosta, Kathy Mufich, Jamie Walker. Trustees absent: John Maurer, Lisa Olson. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: December 10, 2009 Regular Board Meeting Minutes were motioned for acceptance by Karen and seconded by Jamie, motion carried.

Financial Report: December 31, 2009 financial report was motioned for acceptance by Donna and seconded by Karen, motion carried.

Committee Reports: Brenda, for the building committee, reported the outside reading area is tabled until spring.

Special Orders: The Secretary will ensure notification to the County Clerk the names of the board members by February 1. Statement of Economic Disclosure will follow and will need to be completed by board members and returned to the County Clerk by May. The board completed the annual review of Development Fee Agreement with the Village of Sheridan.

Board Development: The board viewed Video #9 Friends-Foundations relationships.

Unfinished Business: Wachovia Trust statement quarterly report was distributed for discussion next meeting.

Freedom of Information Act Policy was presented by Debby. A motion to adopt this policy was made by Jamie and seconded by Kathy, motion carried.

The board discussed adopting a new mission statement, long range plan and strategic plan. Brenda and Debby presented definitions and samples. Our previous long range plan is 5 years old and needs to be updated.

New Business: Debby reported on her meeting with the Sheridan Historical Society and will put in an application for a matching fund History Preservation Grant due in March.

Karen volunteered to be Acting Secretary during the months of February and March.

Brenda distributed a revised Board of Trustees Basic Timeline.

January 2011 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

January 13, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:30pm. Trustees present: John Maurer, Karen Koubek, Jamie Walker, Kathy Mufich, Jody Placek-Brown, Donna Klein-Acosta. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: December 09, 2010 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by John, motion carried.

Financial Report: October 31, 2010 and November 30, 2010 financial report discrepancies and duplicate check numbers were explained by the accountant and motioned for acceptance by Karen, seconded by Jamie, motion carried. December 31, 2010 financial report was motioned for acceptance by John, seconded by Donna, motion carried.

Committee Reports: Rowe Rental was discussed. New tenant has signed a lease. Repair needs were discussed.

Special Orders: Annual review of development fee agreement with the Village of Sheridan was conducted.

Board Development: Brenda reminded trustees of ILA workshop to be held on February 26. She shared a newspaper article noting Reddick Library has hired a building consultant. Questions for trustees were distributed for discussion at next meeting.

Unfinished Business: Email correspondence from the building consultant was shared with the board. A spring meeting will be scheduled. Jody, John and Beth Bartling have filed petitions for library board. Revised copy of Illinois Freedom of Information Act Policy was distributed. A thank you from staff for their Christmas bonus was shared.

New Business: An open house will be held January 15^th to showcase the Libri Foundation Grant. Fourth quarter payment from Wells Fargo was received. John motioned the Trustee meeting be changed from 7:00pm to 7:30pm, seconded by Karen, motion carried. Donna, as secretary, completed a letter to the county clerk notifying of names and addresses for board members.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Trustees were encouraged to attend the open house on January 15^th. Door prizes, raffles and refreshments will be offered. A Winter Reading Program is planned for six weeks in January and February. The theme is “One Book, One Library”. This is a family based program using the books based on Christian the lion. The library will be closed January 17^th.

Adjournment: Motion to adjourn at 8:20m was made by Donna, seconded by Karen, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

July 2009 Board of Trustees Minutes

Robert W. Rowe Public Library District
Regular Board Meeting Held At: Robert W. Rowe Library
July 9, 2009

Minutes

Call to Order: President Brenda Brown, called the meeting to order at 7:10pm. Trustees present: Kathy Mufich, Lisa Olson, Donna Klein-Acosta. Trustees absent: John Maurer, Jamie Walker, Karen Koubek. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: June 11, 2009 Regular Board Meeting Minutes were motioned for acceptance by Lisa and seconded by Kathy, motion carried.

Financial Report: June 2009 financial report was tabled to next meeting.

Committee Reports: The trustees did a walk through of proposed outside reading area to be funded by Friends of the Library. They also inspected the site for the new outside sign. John submitted the results of his building inspection for review.

Special Orders: The review of closed meeting minutes is due. There have been no closed meetings during this period of review.

Board Development: Video #4, Board of Trustees relationship with the Library Director was viewed. Brenda sent emails from PALS and ILA which were discussed.

Unfinished Business: Board member address sheet was updated and distributed.

New Business: Budget ordinance will be looked at during the August meeting. Debby will ensure follow up on the building and grounds inspection report.

Visionary Short/Long Term Plan: The board discussed the development of the outside areas including long term need for additional parking. They recommended continued planning for library expansion given record months of library usage and new patron cards issued.

Library Director’s Report: The Friends of the Library annual book sale was successful and volunteers were phenomenal. Many thanks to all that participated. Friends of the Library Garden Walk and Festival was a huge success with over 100 visitors to the different gardens. Over $2,000 was earned. Read on the Wild Side is in its fifth week. Over 100 participants have signed up. “Snakes Alive” program was a success and a trip to the Lincoln Park Zoo is planned for July 25th. Beginning computer classes will be offered in August. Other computer classes that will be offered at a later date are Beginning Internet, Beginning Word, How to Set-Up an E-Mail Account and Excel.

Adjournment: Motion to adjourn at 8:45pm was made by Kathy, seconded by Lisa, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

July 2010 Board of Trustee minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

July 8, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:10pm. Trustees present: Donna Klein-Acosta, Kathy Mufich, Jody Brown, John Maurer, Karen Koubek. Trustees absent: Jamie Walker. Guests present: Debby Smith, John Morrow.

Open Forum: None.

Minutes from previous meeting: June 10, 2010 Regular Board Meeting Minutes were motioned for acceptance by Karen and seconded by Jody, motion carried.

Financial Report: June 30, 2010 financial report was motioned for acceptance by John and seconded by Karen, motion carried.

Committee Reports: Brenda, for the building committee, announced the proceeds from the Garden Walk of $1700. The committee will select seating for purchase.

Special Orders: A review of closed meeting minutes was conducted, there were no closed meetings conducted.

Board Development: None.

Unfinished Business: No input on our Mission Statement for Long Range Plan has been received from the Sheridan Village Board. The building consultant will meet at the library on July 21 at 1pm. Brenda passed out information on building consultants for review prior to this meeting. The board toured one of the apartments on the site of the willed property. Rent checks will be forwarded to Friends of the Library and further decisions will be made following transfer of the deed. New budget was reviewed with John. The Secretary will place Notice of Public hearing on the budget, which will be held on August 19, in Times. Motion to accept Ordinance 10/11-01, Building Maintenance Tax, was made by Karen, seconded by Kathy. Roll call vote: Kathy – aye; Jody – aye; Karen – aye; John – aye; Brenda – aye; Donna – aye, motion carried. The Secretary will ensure notice of ordinance is published in Times within 15 days. John will complete his annual building inspection. Due to schedule conflicts, next board meeting will be moved to August 19^th.

New Business: John reviewed the Wachovia investment statement with the board. Kathy motioned to accept the revised job description for Assistant Director, seconded by Donna, motion carried. John and Jody will conduct the annual audit of the secretary’s minutes.

Visionary Short/Long Term Plan: The board created a new mission statement based on input of the staff and board. Kathy motioned for acceptance of the new statement, seconded by Donna, motion carried. Debby and Patti will work on revising the long range plan.

Library Director’s Report: The summer reading program, “Scare Up a Good Book” is in its 5^th week. There is a bus trip scheduled for Navy Pier August 14^th. Friends of the Library Garden Walk was June 26 and $1700 was received. The Library Book Sale was a success receiving $566.

Adjournment: Motion to adjourn at 9:00pm was made by Jody, seconded by Kathy, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

July 2011 Board of Trustees Minutes

June 2009 Board of Trustees Minutes

                                          Robert W. Rowe Public Library District
                               Regular Board Meeting Held At: Robert W. Rowe Library
                                                               June 11, 2009

Minutes

Call to Order: President Brenda Brown, called the meeting to order at 7:15pm. Trustees present: Jamie Walker, Kathy Mufich, John Maurer, Karen Koubek, Donna Klein-Acosta. Guests present: Debby Smith, John Morrow, Lisa Olson.

Open Forum: None.

Minutes from previous meeting: May 14, 2009 Regular Board Meeting Minutes were motioned for acceptance by John and seconded by Karen, motion carried.

Financial Report: May 31, 2009 financial report was motioned for acceptance by Donna and seconded by Jamie, motion carried.

Committee Reports: The Evaluation Committee, Brenda and Karen, presented the Director’s evaluation for final signature. The Building Committee presented a rough draft of proposed outside reading area to be funded by Friends of the Library.

Special Orders: The resignation of Mike Walker as Trustee was accepted by the board. Ordinance 08/09-04 for appointment of Lisa Olson to fulfill open 2 year term was motioned for acceptance by Jamie and seconded by John. Roll Call Vote: Brenda – aye; Karen – aye; John – aye; Jamie – aye; Donna – aye, motion carried. Lisa took the oath of office. Donna will notify LaSalle County of this change. She will also prepare the new trustee packet to give to Lisa at the next meeting.

Board Development: Video was deferred to next meeting. Brenda reminded everyone of the PALS and ILA emails now available.

Unfinished Business: The Village of Sheridan has granted the library zoning of B1 Small Business. We have received the outside sign and placement is still being decided. John Morrow reviewed the preliminary budget. Jamie made a motion to accept the preliminary budget and John seconded. Roll Call Vote: Brenda – aye; Karen – aye; Kathy – aye; John – aye; Jamie – aye; Lisa – aye; Donna –aye.
The decorating committee will purchase two computer/book couch tables for the foyer.

New Business: A discussion was held regarding offering insurance to employees. A motion to accept membership to North Suburban Library System Group Medical Plan was made by Kathy and seconded by Karen. Roll Call Vote: Brenda – aye; Karen – aye; Kathy – aye; John –aye; Jamie – aye; Lisa – aye; Donna –aye.
Ordinance 08/09-05 Prevailing Wage was motioned for acceptance by Karen and seconded by Jamie, motion carried. Donna will ensure notice of ordinance is published, copies mailed to Dept of Labor and Secretary of State, and Debby will post at the library.
Brenda contacted the Times newspaper to remind them to publish the article regarding our 15th anniversary.

Visionary Short/Long Term Plan: None.

Library Director’s Report: The Friends of the Library are having their annual book sale. Set up will be July 1st and 2nd with the sale during library hours on the 3rd and from 9 am to 4 pm on the 4th. New chairs have been purchased for the computer area. The back counter in the computer area has been set aside for laptop users. Friends of the Library Garden Walk and Festival is June 27th. Joel Torbeck from IVCC will be presenting a job search program on June 18th and 25th. Read on the Wild Side is in its first week. Over 80 participants have signed up. “Snakes Alive” program was a success and a trip to the Lincoln Park Zoo is planned for July 25th.

Adjournment: Motion to adjourn at 9:20 pm was made by Jamie, seconded by Karen, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

June 2010 Board of Trustee Meeting Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

June 10, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:10pm. Trustees present: Donna Klein-Acosta, Kathy Mufich, Jody Brown, John Maurer. Trustees absent: Jamie Walker, Karen Koubek. Guests present: Debby Smith, John Morrow.

Open Forum: None.

Minutes from previous meeting: May 13, 2010 Regular Board Meeting Minutes were motioned for acceptance by Kathy and seconded by John, motion carried.

Financial Report: May 31, 2010 financial report was motioned for acceptance by John and seconded by Donna, motion carried.

Committee Reports: Brenda, for the building committee, reported that further purchases will be determined after the Garden Walk. Seating will be a priority.

Special Orders: A motion to accept the Director’s evaluation as submitted by the committee was made by Donna, seconded by Kathy, motion carried.

Board Development: Video #10, Self-Assessment, was viewed by the board.

Unfinished Business: Debby continues to follow up with the Sheridan Village Board regarding input on our Mission Statement for Long Range Plan. Debby reported the building consultant will be in the area 7/21-22 and she will schedule a meeting. Ordnance 09/10-06 regarding investments was distributed with changes as voted on last month.

New Business: John Morrow presented the working budget 2010-2911 for review. A motioned that any excess of $15,000 be moved from the checking account to the building reserve account was made by John, seconded by Kathy. Roll Call Vote: Brenda - aye; Kathy – aye; John – aye; Donna - aye; motion carried. Ordinance 09/10-07 schedule of regular meetings for next fiscal year was motioned for acceptance by John, seconded by Donna, motion carried. Ordinance 09/10-08 Prevailing Wage was motioned for acceptance by Donna, seconded by John, motion carried. Debby will ensure ordinance is posted at the Library and Donna will ensure the secretary’s notice is published in the newspaper. Friends of the Library is recipient of the property adjacent to the library through the Will of Esther Larson. Debby is working with our attorney regarding the probate of the Will.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Seventy-three children have signed up for the summer reading program, “Scare Up a Good Book”. The Friends of the Library Garden Walk is June 26. Set up for the Library Book Sale will be July 1 with take down on July 5.

Adjournment: Motion to adjourn at 8:50pm was made by Kathy, seconded by Donna, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

June 2011 Board of Trustees Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

June 9, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:40pm. Trustees present: Jody Placek-Brown, Donna Klein-Acosta, John Maurer, Kathy Mufich, Karen Koubek, Beth Bartling. Guests present: Debby Smith, John Morrow.

Open Forum: None.

Minutes from previous meeting: May 12, 2011 Regular Board Meeting Minutes were motioned for acceptance with corrections by Beth and seconded by Jody, motion carried. May 17, 2011 Special Meeting Minutes were motioned for acceptance by John and seconded by Kathy, motion carried.

Financial Report: May 31, 2011 financial report was motioned for acceptance by Donna, seconded by John, motion carried.

Committee Reports: Rowe Rental check register was reviewed. Debby received real estate tax refund from the estate. Kevin fixed the screens and has begun duties as property manager.

Special Orders: The annual evaluation of the Director was finalized and signed.

Board Development: None.

Unfinished Business: The board reviewed the proposed working budget with John Morrow.

New Business: A letter from the insurance was received giving notice of a 25% increase. Terms were discussed for a maturing certificate of deposit. A motion was made by Jody to accept Ordinance 10/11-06, Prevailing Wage, seconded by Beth, motion carried. Donna will ensure notice is published and Debby will post at the library. Brenda submitted an updated timeline.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Omni Overdrive went live on May 31^st. Use will be tracked and added to statistics. Registration will continue for “A Midsummer Night’s Read”, this year’s summer program. Debby is in negotiations with MediaCom for internet service.

Adjournment: Motion to adjourn at 8:55pm was made by John, seconded by Beth, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

March 2009 Board of Trustees Meeting

Robert W. Rowe Public Library District
Regular Board Meeting Held At: Robert W. Rowe Library
March 12, 2009

Minutes

Call to Order: President Brenda Brown, called the meeting to order at 7:00pm. Trustees present: Brenda Brown, John Maurer, Jamie Walker, and Karen Koubek. Trustees absent, Donna Klein-Acosta, Kathy Mufich and Mike Walker. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: February 12, 2009 Regular Board Meeting Minutes were motioned for acceptance by John and seconded by Karen, motion carried.

Financial Report: January 2009 financial report was motioned for acceptance by Karen and seconded by John, motion carried.

Committee Reports: Anniversary Committee reported on the plans for the 15th Anniversary Open House on May 2, 2009 from 10:00am -2:00pm. The Brochure Committee reported that the brochure is completed. The new website rwrlibrary.org is ready to go live.

Special Orders: Board members were remined to send in the Statement of Economic Interest..

Board Development: An online trustees video was viewed on Trustee Orientation.

Unfinished Business: The work on the outside sign has been put on hold.

New Business: Changes to the Computer Use Policy were reviewed. Jamie motioned to accept changes, John seconded. Motion carried. Changes to the Circulation Policy were reviewed. Karen motioned to accept changes, seconded by Jamie. Motion carried. Changes to the Gifts Policy were reviewed. John motioned to accept changes, seconded by Karen. Motion carried.

Visionary Short/Long Term Plan: None.

Library Director's Report: New chairs delivered. Teen tech Week is in progress. Library received Per Capita Grant. Friends of the Library meeting on April 1, 2009 at 6:30pm

Adjournment: Motion to adjourn was made by Jamie, seconded by Karen, motion carried.

Respectfully submitted,
Jamie Walker, Secretary pro-tem

March 2010 Board of Trustees Meeting

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

March 11, 2010

Minutes

Call to Order: President Brenda Brown called meeting to order at 7:15pm. Trustees present: Karen Koubek, Kathy Mufich, Jamie Walker. Trustees absent: John Maurer, Donna Klein-Acosta.

Open Forum: None.

Minutes from previous meeting: Feb. 11, 2010 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by Kathy, motion carried.

Financial Report: Feb. 11, 2010 financial report was motioned for acceptance by Karen and seconded by Jamie, motion carried.

Committee Reports: A time line will be developed to finish outside reading area by July 4, 2010.

Special Orders: None.

Board Development: Tabled until April 8, 2010 meeting.

Unfinished Business: The Sheridan Village Trustees, Mike Anderson, J.D. Allen, and Jeff Weilhim were asked for their input on the Mission Statement for Long Range Plan. They will take the service response paper back to the full board to get everyone’s responses.

Historic Preservation Grant was sent out on March 1, 2010. $2270.00 has been received in donations. There will be a quilt raffle to raise more money.

The official resignation from the Library Board was received from Lisa Olson on Feb. 17, 2010.

They are going to come and fix the clock in the Community Room.

New Board of Trustees By-Laws were distributed to the Trustees.

New Business: A motion was made to accept an updated Rules of Conduct policy. First by Jamie, second by Kathy, motion carried.

A motion was made to accept a new Conduct Ordinance. First by Jamie, second by Karen, motion carried.

Discussion of a New Investment Policy was tabled until the April 8, 2010 Meeting.

A new Incident Report Form will be used and filled out if anything happens in the library.

There will be a week of training April and May for training Census workers.

Visionary Short/Long Term : Serena High School students will be contacted about doing Community Service hours for the library.

Library Director’s Report: The last Saturday in March will the closing activities for the winter reading program activities. On Tuesday March 30^th Jerry Vaver will give a Smart Money Class. Local author Patricia Orvis will be here March 31^st at 6:00 pm. Snap Shot Day at the Library was a great success. Debbie might send a blanket e-mail to let people know that the newsletter is online to read. The next Friends of the Library Meeting will be held on April 7, 2010.

Adjournment: Motion to adjourn at 8:35pm was made by Jamie, seconded by Kathy, motion carried.

March 2011 Board of Trustees Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

March 10, 2011 7:30pm

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:41pm. Trustees present: Jody Placek-Brown, John Maurer, Karen Koubek, and Kathy Mufich. Absent: Donna Klein-Acosta and Jami Walker. Guests present: Debby Smith and Beth Bartling.

Open Forum: None

Minutes from previous meeting: January Regular Board Meeting Minutes were motioned for acceptance by Karen and seconded by John, motion carried.

Financial Report: The financial report was tabled until next month. There were some discrepancies with the dates on the check register.

Committee Reports: RENTAL PROPERTY- Board members were given a copy of the check register.

Special Orders: DEVELOPMENT FEE- Brenda will be contacting Richard again, as she has not heard from him, in regards to the Sheridan Development Fee agreement.

Board Development: TRUSTEE Q and A- Board members received a paper titled “Why I Became a Board Member” with the suggestion to read and bring back to the April meeting.

Unfinished Business: BUILDING CONSULTANT- The dates scheduled are both on Tuesdays from 6-9:00pm. If accepted, the consultants plan will be good for 10-15 years. Dinner will be provided on both nights. PROPERTY MANAGER- Jami is currently filling the position, if another board member would be interested in taking over, please speak with Brenda, otherwise she may speak with Jami, and see if she would still be interested, as Jami soon will not be a trustee.

New Business: ELECTION- April 5^th, Jody, John, and Beth Bartling will be on the ballot this year. EXIT SURVEY- Brenda will get the Exit Survey for retiring board members to Jami. OTHER- Each trustee received an updated brochure to look over and make any suggestions on additions or deletions.

Visionary Short Long Term: None

Library Director’s Report: Debby reported in February the Pals system upgrade went very smooth.

Excel classes began in March.

Patrons are being encouraged to give their e-mail addresses so the library can use them for newsletters and other notices that need to be sent.

Looking ahead to April 13^th the Cake and Mystery Club meets at 12:00pm.

April 14^th is the Board of Trustees Regular meeting at 7:30pm.

Debby touched on a new program that will be offered at the library beginning May 31^st. It’s called OMNI-OVERDRIVE, and would allow a patron to download books and etc., to their E-readers and I-pads.

Adjournment: Motion to adjourn at 8:34pm was made by Jody ,seconded by Kathy, and motion carried.

Acting Secretary,

Kathy Mufich

May 2009 Board of Trustees Meting

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

May 14, 2009

Minutes

Call to Order: President Brenda Brown, called the meeting to order at 7:10pm. Trustees present: Jamie Walker, Kathy Mufich, John Maurer, Donna Klein-Acosta. Trustees absent: Karen Koubek. Guests present: Debby Smith, John Morrow.

Open Forum: None.

Minutes from previous meeting: April 9, 2009 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by John, motion carried.

Financial Report: March 31, 2009 financial report was motioned for acceptance by John and seconded by Donna, motion carried. April 30, 2009 financial report was motioned for acceptance by Kathy and seconded by Donna, motion carried.

Committee Reports: The Evaluation Committee, Brenda and Karen, met and submitted the director’s evaluation for review and comment.

Special Orders: Election of Officers was held. The slate of Brenda, President, Donna, Secretary, and Kathy Treasurer was motioned for acceptance by Kathy and seconded by John, motion carried. Term of office begins July 1, 2009 for one year.

Brenda and Donna took the Oath of Office following their election to 6 year terms each held on April 7, 2009. Notarized copies will be maintained at the Library.

Donna will notify County Clerk of both these actions.

Board Development: Video was deferred to next meeting.

Unfinished Business: The Village of Sheridan has placed the Library on their June agenda regarding the outside sign.

A motion to accept the director’s evaluation with changes was made by John and seconded by Donna, motion carried.

New Business: Brenda will ensure resolutions between the Library and villages of Millington, Newark and Sheridan are reviewed as indicated in each resolution.

Mike Walker submitted a letter of resignation and the board discussed candidates to appoint to fulfill his 2 year term.

John Morrow reviewed the preliminary budget.

Brenda and Debby reported on Pals Day seminar. Work shops were informative and staff appreciated the opportunity to attend.

Decorating committee will look at purchasing computer/book couch tables for the foyer.

Visionary Short/Long Term Plan: Brenda and Debby have begun investigating plans for a building addition and extended parking area.

Library Director’s Report: The Open House for the 15^th Anniversary had over 85 participants. Debby sent a picture and article to the Times showing Representative Kay Hatcher presenting the library with the certificate. A letter asking for support of the Summer Reading Program has been sent to local businesses and organizations. Read on the Wild Side is the theme of this year. The newsletter is due the 1^st of June.

Adjournment: Motion to adjourn at 9:05 pm was made by Donna, seconded by Kathy, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

May 2010 Board of Trustee Meetings

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

May 13, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:05pm. Trustees present: Donna Klein-Acosta, Jamie Walker, Karen Koubek, Kathy Mufich, Jody Brown, John Maurer. Guests present: Debby Smith, John Morrow.

Open Forum: None.

Minutes from previous meeting: March 11, 2010 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by Donna, motion carried. April 8, 2010 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by John, motion carried.

Financial Report: March 31, 2010 financial report was motioned for acceptance by John and seconded by Donna, motion carried. April 30, 2010 financial report was motioned for acceptance by Donna and seconded by Karen, motion carried.

Committee Reports: Brenda, for the building committee, reported that paving has been completed for the outside reading area. Urns have been purchased for flowers and grass will be planted. Seating will be added at a later date.

Special Orders: A motion to Opt in regarding the non-resident law and to utilize the tax bill method for calculating fees was made by Karen and seconded by John, motion carried. Debby will advise PALS of the motion. The Board reviewed the evaluation of the Director. Brenda reviewed the duties of trustees from the By-Laws and conducted an evaluation of our meetings with the board.

Board Development: Video #10 was tabled to next month.

Unfinished Business: Debby will continue to follow up with the Sheridan Village Board regarding input on our Mission Statement for Long Range Plan. Discussion of Wachovia Trust statement quarterly report was led by John. Ordnance 09/10-05 concerning appointment of new trustee was motioned for acceptance by Jamie and seconded by John, motion carried. The Secretary administered the Oath of Office to new trustee, Jody Brown.

New Business: Election of Officers was held. A motion to accept the nominations of Brenda, President, Donna, Secretary, Kathy, Treasurer was made by Jamie and seconded by Jody, motion carried. The secretary will ensure notification to the County Clerk. Debby reviewed the Procedure Manual and noted the procedure on security. A new policy on Conduct was motioned for acceptance by Jamie and seconded by John, motion carried. Ordnance 09/10-06 Investment Funds was motioned for acceptance by John and seconded by Donna, motion carried. Development fee agreements for Newark and Millington were reviewed by the Board. Budget issues were discussed. A motion to increase the Assistant Director position to full time and to include insurance with library payment of 80% and employee payment of 20% was made by Jamie and seconded by Karen, motion carried.

Visionary Short/Long Term Plan: Debby reported on PALS day seminar. A motion was made to contract with a building consultant for library expansion planning by Jamie and seconded by John, motion carried.

Library Director’s Report: Registration for the summer reading program, “Scare Up a Good Book” will be from May 24 through June 5. Debby is teaching a Basic Computer class. The next newsletter is available on the website and will be in the mail soon. A letter from Wachovia was received informing our trust investment accounts will transition to Wells Fargo starting June 1, 2010. The library will be closed May 31 due to Memorial Day. Preschool Playgroup will take a break for the summer and resume again in September.

Adjournment: Motion to adjourn at 9:30pm was made by Kathy, seconded by Jody, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

May 2011 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

May 12, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:35pm. Trustees present: Jody Placek-Brown, Donna Klein-Acosta, John Maurer. Trustees absent: Kathy Mufich, Karen Koubek. Guests present: Debby Smith, Beth Bartling, Gregory Kerr, Director of Business Development with Ruck Pate Architecture.

Open Forum: None.

Minutes from previous meeting: April 14, 2011 Regular Board Meeting Minutes were motioned for acceptance with corrections by Jody and seconded by John, motion carried. May 10, 2011 Special Meeting Minutes were motioned for acceptance by John and seconded by Jody, motion carried.

Financial Report: March 31, 2011 financial report was motioned for acceptance by Donna, seconded by Jody, motion carried. April 30, 2011 financial report was motioned for acceptance by Donna, seconded by John, motion carried. A motion to establish inter-fund loan/borrowing from the special reserve fund, no interest, with a $5,000 cap to be repaid by end of FY12 was made by John, seconded by Donna. Roll call vote: Brenda – aye; Jody – aye; John – aye; Donna –aye; motion carried.

Committee Reports: Rowe Rental check register was reviewed. Debby will follow up on the real estate tax bill.

Special Orders: Development fee agreement with the Village of Millington was accepted. The annual evaluation of the Director was drafted by Jody, Brenda and Kathy. A motion to accept the evaluation with changes was made by John, seconded by Jody, motion carried.

Board Development: Brenda noted workshops are being offered for orientation for new public library trustees. She encouraged new board members to attend.

Unfinished Business: Next meeting with the building consultant will take place on May 17^th. A light dinner will be served. A motion to accept Kevin Smith as property manager was made by Jody, seconded by John, motion carried. He will begin his duties June 1, 2011. John will include the rental property in his annual building safety inspection of the library.

New Business: The canvas of votes was received by the county. Beth, Jody and John received the oath of office from President Brenda. A motion for the slate of current officers to remain the same was made by Beth, seconded by Jody, motion carried. Donna will notify the county. Wells Fargo statement was reviewed. The proposed budget was reviewed and revised by the board.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Per Capita Grant FY2011 may not be received until August. Registration for “A Midsummer Night’s Read”, this year’s summer program will begin on May 31^st. Friend’s of the Library voted to donate money to the summer reading program and also to purchase a Nook for library use. Staff sent a letter to local businesses and organizations inviting them to donate also. May activities include Photography Group, launching of Overdrive, and starting of summer reading program.

Adjournment: Motion to adjourn at 8:55pm was made by John, seconded by Beth, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

November 2009 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

November 12, 2009

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:10pm. Trustees present: Lisa Olson, Donna Klein-Acosta, Karen Koubek, Kathy Mufich. Trustees absent: Jamie Walker, John Maurer. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: October 8, 2009 Regular Board Meeting Minutes were motioned for acceptance by Donna and seconded by Karen, motion carried. October 8, 2009 Public Meeting Minutes Tax Levy were motioned for acceptance by Karen and seconded by Lisa, motion carried.

Financial Report: October 31, 2009 financial report was motioned for acceptance by Donna and seconded by Lisa, motion carried.

Committee Reports: Kathy, for the building committee, reported they were waiting on the weather to begin the base. The bricks are at the library.

Special Orders: None.

Board Development: The board viewed Video #7 Strategic Planning. Brenda and Debby reported on the trustee seminar they attended at Yorkville Public Library. It was noted items to be voted on by the board must be on the agenda. Brenda will ensure an organizational meeting is held each year in which we evaluate ourselves as a board. She also noted reports should be completed, reviewed and any questions answered prior to the scheduled meeting.

Unfinished Business: Wachovia Trust statement quarterly report was distributed. Wachovia also provided a letter of response to our attorney inquiries regarding the changes made due to our being a private foundation.

New Business: Resolution regarding Meetings and Conferencing via Electronic Means was motioned for acceptance by Kathy and seconded by Karen, motion carried. John will complete the Illinois State Library Capital Needs Assessment Survey. Updates on the Freedom of Information Act which are effective 1/1/10 were distributed and Debby will revise our policy accordingly. We also need to appoint and train a Freedom on Information Officer by 7/1/10.

Visionary Short/Long Term Plan: The board continues to plan community involvement activities.

Library Director’s Report: TheHerb Wreath program is scheduled for 12/2/09 and on 12/16/09 there will be a “Make a 5 Minute Mug Cake” or “Soup in a Jar” program at the library. Tech Po Logic is still updating the PC’s and laptops. The library will be closed 11/26 and 11/27 due to the Thanksgiving holiday. The Friends of the Library are having their annual Christmas Cookie sale during regular operating hours on 12/4 and 5/09. Volunteers need to drop cookies at the library or at the Sheridan Methodist Church on 12/3. Volunteers are needed at the church at 4pm on 12/3 to assemble the cookies. Volunteers are needed to decorate the library on 11/23 at 5pm.

Adjournment: Motion to adjourn at 8:40pm was made by Kathy, seconded by Karen, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

November 2010 Board of Trustees Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

November 12, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:35pm. Trustees present: Donna Klein-Acosta, John Maurer, Jody Brown, Jamie Walker, Kathy Mufich. Trustees absent: Karen Koubek. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: October 14, 2010 Regular Board Meeting Minutes were motioned for acceptance by John and seconded by Jamie, motion carried.

Financial Report: October 31, 2010 financial report was tabled to next meeting.

Committee Reports: Rowe Rental was discussed. We continue to seek a tenant for unit 1. Bid for repairs has been received.

Special Orders: None.

Board Development: Brenda proposed each month one trustee bring a development idea.

Unfinished Business: The building consultant was tabled pending Plat survey which has been requested. Snow removal for the Library and rental property was discussed.

New Business: Wells Fargo financial statement was reviewed. Jamie, Jody and John were given petition for circulation and filing for April 5, 2011 election. Filing is due between 12/13-20/2010. Library decorating will be 11/29 at 5:00pm.

Visionary Short/Long Term Plan: None.

Library Director’s Report: The Friends of the Library annual Christmas Cookie Sale will be December 3^rd and 4^th. Assembly will be December 2^nd at 4:00pm at the Sheridan United Methodist Church. November is National Novel Writing Month. Melissa is planning a Write-in on Nov 17^th. Watch the website for details. Charles B. Phillips Library is planning another trip next year to see “The Sound of Music”. The library will be closed Nov 25^th and 26^th.

Adjournment: Motion to adjourn at 8:25pm was made by Kathy, seconded by Jamie, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

November 2011 Board of Trustees Meeting

                                       Robert W. Rowe Public Library District
                              Regular Board Meeting Held At: Robert W. Rowe Library
                                                             November 17, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:40pm. Trustees present: Donna Klein-Acosta, Kathy Mufich, Beth Bartling, Jody Placek-Brown, Karen Koubek. Trustees absent: John Maurer. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: October 12, 2011 Regular Board Meeting Minutes were motioned for acceptance with corrections by Jody and seconded by Karen, motion carried.

Financial Report: October 31, 2011 financial report was motioned for acceptance by Kathy, seconded by Beth, motion carried.

Committee Reports: Rowe Rental check register was reviewed. Attic window has been covered.

Special Orders: None.

Board Development: Tips and tools from ALA “The Small but powerful Guide to Winning Big Support for Your Library was distributed and reviewed.

Unfinished Business: The Public Library Construction Act Grant Program was discussed. It was agreed to compose a letter to Wells Fargo regarding our account.

New Business: Monies for the FY2010 Per Capita Grant have been received. A motion was made by Donna to accept the new personnel policy, Social Media, seconded by Karen, motion carried. The quarterly statement from Wells Fargo was reviewed.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Library Christmas decorating is scheduled for 11/28 at 5:00pm. The latest newsletter is on the website and has been emailed. Patti and Debby attended the ILA Convention. The Super Couponing program was a huge success with 80 attendees. Melissa is hosting a new program for 3rd-5th graders in which they design and make their own Artist Trading Cards. There will be a Bedtime Story Hour 11/29 for Pre-K-2nd graders.

Adjournment: Motion to adjourn at 9:05pm was made by Karen, seconded by Jody, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

October 2009 Board of Trustee Meeting Minutes

                                          Robert W. Rowe Public Library District
                               Regular Board Meeting Held At: Robert W. Rowe Library
                                                               October 8, 2009

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:15pm. Trustees present: John Maurer, Donna Klein-Acosta, Karen Koubek. Trustees absent: Jamie Walker, Kathy Mufich, Lisa Olson. Guests present: None.

Open Forum: None.

Minutes from previous meeting: September 10, 2009 Regular Board Meeting Minutes were motioned for acceptance by Karen and seconded by John, motion carried. September 10, 2009 Public Meeting Minutes Budget and Appropriation were motioned for acceptance by John and seconded by Karen, motion carried.

Financial Report: September 30, 2009 financial report was motioned for acceptance by Donna and seconded by Karen, motion carried.

Committee Reports: Brenda, for the building committee, reported they were waiting on the rocks for the base and dealing with the weather. It is hopeful this portion of the project can still be completed this fall.

Special Orders: None.

Board Development: Viewing of Video #7 was tabled till next meeting.

Unfinished Business: Ordnance 09/10-03 Tax Levy was motioned for acceptance by John and seconded by Karen. Roll Call Vote: John-aye; Karen-aye; Donna-aye; Brenda-aye. Donna will ensure required documents are filed with the County Clerk.

New Business: Finalized Per Capita Grant was reviewed by the board. Debby registered trustees to attend a mini-conference October 24, 2009 at Yorkville Public Library. Simplex Grinnell annual fire alarm report was received and reviewed by the board.

Visionary Short/Long Term Plan: The board continues to plan community involvement activities.

Library Director’s Report: The annual fire alarm inspection was completed as well as for the extinguishers. Tech Pro Logic has been working to install the new server and updating the PCs and laptops. EcoSteam has been contacted to clean the community room carpet on October 16th. The Daisy Scouts are using this room once a month for their meetings. The Friends of the Library voted to fund the cost of restoring the 1906 Plat book and Sandy Vahl has volunteered to pick up the book in Savoy, Illinois. This process should take about a month. Two Beginning Computer classes have been completed. The next class scheduled will be Beginning Word.

Adjournment: Motion to adjourn at 7:45pm was made by John, seconded by Karen, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

                                                      Robert W. Rowe Public Library
                                     Public Tax Levy Hearing Held at Robert W. Rowe Library
                                                                    October 8, 2009

Call to Order:
President Brenda Brown called the meeting to order at 7:05 pm. Trustees present: Donna Klein-Acosta, Karen Koubek, John Maurer. Absent: Lisa Olson, Jamie Walker, Kathy Mufich. Guests present: None.

Open Forum:
No one from the public was present.

Discussion:
The Tax Levy Ordinance was discussed.

Adjournment:
Motion to adjourn at 7:10 pm was made by John and seconded by Karen. Motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

October 2010 Board of Trustees Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

October 14, 2010

Minutes

Call to Order: President Brenda Brown called the meeting to order at 7:15pm. Trustees present: Donna Klein-Acosta, John Maurer, Karen Koubek, Jody Brown, Jamie Walker, Kathy Mufich. Guests present: Debby Smith.

Open Forum: None.

Minutes from previous meeting: September 9, 2010 Regular Board Meeting Minutes were motioned for acceptance by Karen and seconded by Jody, motion carried. September 9, 2010 Tax Levy Public Meeting Minutes were motioned for acceptance by Donna and seconded by Karen, motion carried.

Financial Report: September 30, 2010 financial report was motioned for acceptance by Jamie and seconded by Jody, motion carried.

Committee Reports: Rowe Rental was discussed. We are seeking tenant for unit 1.

Special Orders: None.

Board Development: Brenda reported on the ILA meeting and the trustee session she attended.

Unfinished Business: The building consultant was discussed. Debby and Brenda reported on the construction workshop they attended. It was determined a plat survey is needed. The Per Capita Grant was distributed as well as the Technology Plan.

New Business: A picture of Esther Larson was received for display with our historical items. Debby discussed the Intergovernmental Agreement establishing with PrairieCat. Jamie motioned for Resolution Providing for the Dissolution of Palsgroup and the Termination of the Agreement Between Palsgroup Members and the Prairie Area Library System for an automated Library System. Motion was seconded by Karen. Roll call vote: Brenda-aye; John-aye; Jamie-aye; Karen-aye; Jody-aye; Kathy-aye; Donna-aye, motion carried. Karen motioned for Resolution Providing for the Execution of an Intergovernmental Agreement Establishing PrairieCat and Authorizing Membership in PriaireCat. Motion was seconded by John. Roll call vote: Brenda-aye; John-aye; Jamie-aye; Karen-aye; Jody-aye; Kathy-aye; Donna-aye, motion carried. Trustees agreed to post notice by Edison Research group to conduct a National Election Pool. Trustees agreed to pursue bids for snow removal. Brenda announced an ILA trustee forum to be held 2/26/11. Consideration was given to changing meeting time to 7:30pm. Debby noted bond sales information from Library Law and Rules 16/35-40. Library decorating will be 11/29 at 5:00pm.

Visionary Short/Long Term Plan: None.

Library Director’s Report: The Friends of the Library annual Christmas Cookie Sale will be December 3^rd and 4^th. Assembly will be December 2^nd at 4:00pm at the Sheridan United Methodist Church. Ghost Hunters will be back on October 27^th. Spooky Saturday activities for kids will be held on October 23^rd. A trip to Drury Lane to see “Brides for 7 Brothers” is being offered on November 3^rd. The Sheridan Historical Society is presenting a Veteran’s Appreciation Night on November 9^th, 6:30pm ant the Sheridan Legion. The next newsletter will be ready by the beginning of November.

Adjournment: Motion to adjourn at 9:15pm was made by Kathy, seconded by Jamie, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

October 2011 Board of Trustees Meeting

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

October 12, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 8:05pm. Trustees present: Donna Klein-Acosta, Kathy Mufich, Beth Bartling, Jody Placek-Brown, John Maurer, Karen Koubek. Guests present: Debby Smith, Patti Smith.

Open Forum: None.

Minutes from previous meeting: September 14, 2011 Special Meeting Minutes were motioned for acceptance by Beth and seconded by Karen, motion carried. September 14, 2011 Regular Board Meeting Minutes were motioned for acceptance with corrections by Jody and seconded by John, motion carried.

Financial Report: September 30, 2011 financial report was motioned for acceptance by John, seconded by Beth, motion carried.

Committee Reports: Rowe Rental check register was reviewed. Kevin continues to work on repairs. Attic window will be covered and tenant is to clean out their belongings.

Special Orders:

Board Development: None.

Unfinished Business: Copy of Per Capita Grant was reviewed. Donna reported the Sheridan Car Show was well attended with little contact at the library booth. Karen made a motion to apply for State of Illinois Library Construction Grant, seconded by Jody. Roll call vote: Brenda – aye; Jody – aye; Beth – aye; John – aye; Kathy – aye; Karen – aye; Donna – aye; motion carried. Discussion of the dead tree removal on the library property took place.

New Business: Snow removal for the library was discussed. Patti reported on the search for vendors to reformat the ILS System. John made a motion to make December 26, 2011 a paid holiday, seconded by Karen. Roll call vote: Brenda – aye; Jody – aye; Beth –aye; John –aye; Kathy –aye; Karen – aye; Donna – aye; motion carried. Decoration of the library will take place on 11/28 beginning at 5pm. Christmas cookie set up will be 12/1 at the church with the sale being held on 12/2-3/2011.

Visionary Short/Long Term Plan: None.

Library Director’s Report: The Super Couponing Program is scheduled for 10/27 and will be held at the Legion due to large numbers signing up. Friends of the Library met on 10/5. Patti and Debby will attend the ILA Convention on 10/18-20/2011. A Winnie the Pooh birthday party is scheduled for children prekindergarten through second grade on 10/15. The Sheridan Historical Society had had several successful programs. The programs have been moved to the American Legion due to lack of space at the library.

Adjournment: Motion to adjourn at 9:05pm was made by Kathy, seconded by Karen, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

September 2009 Board of Trustees Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

September 10, 2009

Minutes

Call to Order: Secretary Donna Klein-Acosta called the meeting to order at 7:10pm. Trustees present: Lisa Olson, John Maurer, Jamie Walker, Kathy Mufich, Karen Koubek. Trustees absent: Brenda Brown. Guests present: Debby Smith, John Morrow.

Open Forum: None.

Minutes from previous meeting: August 14, 2009 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by Karen, motion carried. August 20, 2009 Special Board Meeting Minutes were motioned for acceptance by Jamie and seconded by Kathy, motion carried.

Financial Report: August 31, 2009 financial report was motioned for acceptance by Karen and seconded by Lisa, motion carried.

Committee Reports: Kathy, for the building committee, reported the committee was in the bidding process for the outside reading area. They are working with Friends of the Library on this project.

Special Orders: None.

Board Development: Video #6, Board of Trustees and Policies was viewed.

Unfinished Business: Board members submitted information to Debby for Per Capita Grant requirements. Comments submitted were discussed. Ordnance 09/10-02 Budget and Appropriation was motioned for acceptance by Jamie and seconded by John. Roll Call Vote: Lisa-aye; Kathy-aye; John-aye; Jamie-aye; Karen-aye; Donna-aye. Donna will ensure publication in the newspaper along with Truth in Taxation compliance documents. A public meeting will be held October 8, 2009.

New Business: The letter from Wachovia Trust was reviewed. Debby signed up trustees to attend a mini-conference October 24, 2009 at Yorkville Public Library.

Visionary Short/Long Term Plan: None.

Library Director’s Report: Patti and Debby will be attending the ILA Convention. A new reading discussion group is starting this month. The WATT Readers are discussing “The Shack” for the next two months. The Volunteer Appreciation Dinner was well attended. The latest newsletter should have been received. Melissa will be starting the popular Preschool Playgroup again this fall.

Adjournment: Motion to adjourn at 8:15pm was made by Jamie, seconded by Karen, motion carried.

Respectfully submitted,

Donna Klein-Acosta, Secretary

September 2010 Board of Trustees Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held At: Robert W. Rowe Library

September 9, 2010

Minutes

Call to Order: Meeting called to order at 7:15 pm. Trustees present: John Maurer, Jamie Walker, Kathy Mufich and Brenda Brown. Absent: Jody Brown, Donna Klein-Acosta and Karen Koubek. Guests present: Debby Smith and John Morrow.

Open Forum: None.

Minutes from previous meeting: August 19, 2010 Regular Board Meeting Minutes were motioned for acceptance by John and seconded by Kathy. Minutes from the August 19, 2010 Public Budget and Appropriation hearing read and motion to accept John seconded Kathy.

Financial Report: August 31, 2010 financial report was motioned for acceptance by Jamie and seconded by John.

Committee Reports: Brenda, for the building committee, reported seating for the outdoor reading area was in place. Newspaper article had ran September 4-5. Grass seeding and stepping stones in place.

Special Orders: None

Board Development: How to Communicate Better hand-out passed out to board members.

Unfinished Business: Short discussion of meeting held with building consultant, tabled to next meeting. Board members Jamie Walker, Karen Koubek and Jody Brown still need to complete and return by Monday September 13. Rental property from the estate of Esther Larsen willed to Friends of the Library was willed to the Board. Jamie will be the contact person for property. Tour of apartment will be October 2 at 10 a.m.

New Business: Motion to accept Ordinance 10/11-03 was made by Jamie and seconded by Kathy. Roll call vote Kathy-aye, Brenda-aye, John-aye, Jamie-aye, motion carried. New policy book was handed out. Library will be closed September 25 due to parking.

Library Director's Report: Debbie and Patti going to ILA Convention September 28 through September 30. In effort to go green board members will be e-mail alert when newsletter is posted.

Adjournment: Motion to adjourn at 8:30 was made by Jamie seconded by John.

Respectfully submitted.

September 2011 Board of Trustee Minutes

Robert W. Rowe Public Library District

Regular Board Meeting Held at: Robert W. Rowe Library

September 14, 2011

Minutes

Call to Order: President Brenda Brown called the meeting to order at 9:00pm. Trustees present: Kathy Mufich, Beth Bartling, Jody Placek-Brown, John Maurer, Karen Koubek. Guests present: Debby Smith, Patricia Smith.

Open Forum: None

Minutes from previous meeting: Aug. 11, 2011 Regular Board Meeting Minutes were motioned for acceptance by Jody Placek-Brown and seconded by Beth Bartling, motion carried. Aug. 11, 2011 Appropriation Hearing Minutes were motioned for acceptance by John Maurer and seconded by Jody Placek-Brown motion carried.

Financial Report: Aug. 11, 2011 financial report was motioned for acceptance by Kathy Mufich, seconded by Karen Koubek, motion carried.

Committee Reports: A: Rowe Rental check register was reviewed.

B. Repairs: Unit 1 replaced drain pipe in basement and will need to replace tile where exisiting carpet was laid, this will be done sometime in September.

Special Orders (those items required by bylaws): There were 3 discrepancies found in audit

Ordinance # 10/11-02 is dated Aug. 12 and actual meeting date was Aug 19.

Ordinance # 10/11-05 and Ordinance # 10/11-04 were not included in the minutes from the Oct. 14 meeting. Changes were made and initialed.

Two ordinances were named same title, so it was decided to letter one A and the other B, and initial each.

Board Development: None

Unfinished Business: A. Letter to Well Fargo: It was decided to revisit the option of sending a letter to Wells Fargo until Feb. 2012.

B. Per Capita Grant: John and Kathy need to file their submissions to Debby as soon as possible.

C. Other: none

New Business:

A. Tax Levy Ordinance: #11/12-04 Motion was made for acceptance by Beth Bartling seconded by John Maurer

Roll Call Vote: Brenda Brown – Aye, John Maurer-Aye, Kathy Mufich- Aye, Jody Placek-Brown-Aye, Beth Bartling-Aye, Karen Koubek-Aye; motion carried.

B. Annual Report: Debby distributed IPLAR Report to all trustees

C. Library Booth at Sheridan Cruise Night: Donna was absent so no report given.

D. Other: Trustee Day at ILA Conference, Thursday, Oct. 20, 2011 all trustees are encouraged to attend.

Visionary Short/Long Term Plan: none

Library Director Report: Marc Simms and Tech ProLogic have been working to upgrade the server and virus protection on all computers. Patrons have commented on faster Internet speed and are very pleased.

With the start of school year, classes are coming in and Seventh-Day Adventist School is coming into the library.

Patti and Melissa are bringing back the popular Duct-Tape Programs, The event for teens in on Oct. 6 and the duct tape party for 3^rd to 5^th graders is scheduled for Sept. 24.

The Sheridan Historical Society has had several successful programs. Programs have been moved to American Legion due to lack of space in library.

Adjournment: Motion to adjourn at 10:00pm was made by Jody, seconded by Kathy, motion carried.

Respectfully submitted

Special Board Meeting May 10, 2011

Robert W. Rowe Public Library

Special Meeting Held at Robert W. Rowe Public Library

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