January 2010 Board of Trustee Meeting Minutes

Call to Order: President Brenda Brown called the meeting to order at 8:05pm.  Trustees present:  Karen Koubek, Donna Klein-Acosta, Kathy Mufich, Jamie Walker. Trustees absent: John Maurer, Lisa Olson. Guests present: Debby Smith.

 

Open Forum: None.

 

Minutes from previous meeting: December 10, 2009 Regular Board Meeting Minutes were motioned for acceptance by Karen and seconded by Jamie, motion carried.

 

Financial Report: December 31, 2009 financial report was motioned for acceptance by Donna and seconded by Karen, motion carried.  

 

Committee Reports: Brenda, for the building committee, reported the outside reading area is tabled until spring.

 

Special Orders:  The Secretary will ensure notification to the County Clerk the names of the board members by February 1. Statement of Economic Disclosure will follow and will need to be completed by board members and returned to the County Clerk by May. The board completed the annual review of Development Fee Agreement with the Village of Sheridan.

Board Development:  The board viewed Video #9 Friends-Foundations relationships.   

 

Unfinished Business: Wachovia Trust statement quarterly report was distributed for discussion next meeting.

 

Freedom of Information Act Policy was presented by Debby. A motion to adopt this policy was made by Jamie and seconded by Kathy, motion carried. 

 

The board discussed adopting a new mission statement, long range plan and strategic plan. Brenda and Debby presented definitions and samples. Our previous long range plan is 5 years old and needs to be updated.

 

New Business:  Debby reported on her meeting with the Sheridan Historical Society and will put in an application for a matching fund History Preservation Grant due in March.

 

Karen volunteered to be Acting Secretary during the months of February and March.

 

Brenda distributed a revised Board of Trustees Basic Timeline.