Robert W. Rowe Public Library District

Call to Order: President Brenda Brown called the meeting to order at 7:10pm.  Trustees present:  Lisa Olson, Donna Klein-Acosta, John Maurer, Jamie Walker. Trustees absent: Karen Koubek, Kathy Mufich. Guests present: Debby Smith.

 

Open Forum: None.

 

Minutes from previous meeting: November 12, 2009 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by Lisa, motion carried.

 

Financial Report: November 30, 2009 financial report was motioned for acceptance by Donna and seconded by John, motion carried.  

 

Committee Reports: Brenda, for the building committee, reported the outside reading area is placed on hold until spring.

 

Special Orders:  None.

Board Development:  The board viewed Video #8 Advocacy.   

 

Unfinished Business: Wachovia Trust statement quarterly report was reviewed and discussed.

 

Freedom of Information Act Policy was presented by Debby. A motion to appoint Debby as Freedom of Information Officer was made by John and seconded by Lisa, motion carried. A motion to appoint Patti as back up Freedom of Information Officer was made by Lisa and seconded by John, motion carried.

 

The board discussed adopting a new mission statement, long range plan and strategic plan.

 

New Business:  Materials Selection Policy was motioned for acceptance by Jamie and seconded by John, motion carried. Disposal of Surplus Library Material was motioned for acceptance by Jamie and seconded by Donna, motion carried. Rules of Conduct on Library Premises was motioned for acceptance by John and seconded by Donna, motion carried. Records to be Retained Policy was motioned for acceptance by Donna and seconded by Jamie, motion carried.

 

Visionary Short/Long Term Plan: The board continues to plan community involvement activities.

Library Director’s Report:  TheHerb Wreath was a huge success. The “Make a 5 Minute Mug Cake” or “Soup in a Jar” program scheduled for 12/16 is full with a waiting list. It was suggested a nominal fee be charged for these programs next year and also a children’s version be offered. There is a grant program through the Illinois State Historical Society for schools, museums and libraries for preservation of archives, objects, etc. We will submit an application due in March. The library will be closed 12/24,25, 31 and 1/1. The Friends of the Library had a sell out for the annual Christmas Cookie sale.  April’s bus trip is to Million Dollar Quartet.

 

Adjournment: Motion to adjourn at 8:40pm was made by Lisa, seconded by Donnna, motion carried.

 

Respectfully submitted,

 

 

 

Donna Klein-Acosta, Secretary