Robert W. Rowe Public Library District

                                              Robert W. Rowe Public Library District

Call to Order: President Brenda Brown called the meeting to order at 7:05pm.  Trustees present:  Donna Klein-Acosta, Jamie Walker, Karen Koubek, Kathy Mufich, Jody Brown, John Maurer.  Guests present: Debby Smith, John Morrow.

 

Open Forum: None.

 

Minutes from previous meeting: March 11, 2010 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by Donna, motion carried. April 8, 2010 Regular Board Meeting Minutes were motioned for acceptance by Jamie and seconded by John, motion carried.

 

Financial Report:  March 31, 2010 financial report was motioned for acceptance by John and seconded by Donna, motion carried.   April 30, 2010 financial report was motioned for acceptance by Donna and seconded by Karen, motion carried.

 

Committee Reports: Brenda, for the building committee, reported that paving has been completed for the outside reading area. Urns have been purchased for flowers and grass will be planted. Seating will be added at a later date.

 

Special Orders:   A motion to Opt in regarding the non-resident law and to utilize the tax bill method for calculating fees was made by Karen and seconded by John, motion carried. Debby will advise PALS of the motion. The Board reviewed the evaluation of the Director. Brenda reviewed the duties of trustees from the By-Laws and conducted an evaluation of our meetings with the board.

Board Development:  Video #10 was tabled to next month.   

 

Unfinished Business: Debby will continue to follow up with the Sheridan Village Board regarding input on our Mission Statement for Long Range Plan. Discussion of Wachovia Trust statement quarterly report was led by John. Ordnance 09/10-05 concerning appointment of new trustee was motioned for acceptance by Jamie and seconded by John, motion carried. The Secretary administered the Oath of Office to new trustee, Jody Brown.

 

New Business:  Election of Officers was held. A motion to accept the nominations of Brenda, President, Donna, Secretary, Kathy, Treasurer was made by Jamie and seconded by Jody, motion carried. The secretary will ensure notification to the County Clerk. Debby reviewed the Procedure Manual and noted the procedure on security. A new policy on Conduct was motioned for acceptance by Jamie and seconded by John, motion carried. Ordnance 09/10-06 Investment Funds was motioned for acceptance by John and seconded by Donna, motion carried. Development fee agreements for Newark and Millington were reviewed by the Board. Budget issues were discussed. A motion to increase the Assistant Director position to full time and to include insurance with library payment of 80% and employee payment of 20% was made by Jamie and seconded by Karen, motion carried.

 

Visionary Short/Long Term Plan: Debby reported on PALS day seminar.  A motion was made to contract with a building consultant for library expansion planning by Jamie and seconded by John, motion carried.

Library Director’s Report:  Registration for the summer reading program, “Scare Up a Good Book” will be from May 24 through June 5. Debby is teaching a Basic Computer class. The next newsletter is available on the website and will be in the mail soon. A letter from Wachovia was received informing our trust investment accounts will transition to Wells Fargo starting June 1, 2010. The library will be closed May 31 due to Memorial Day. Preschool Playgroup will take a break for the summer and resume again in September.

 

Adjournment: Motion to adjourn at 9:30pm was made by Kathy, seconded by Jody, motion carried.

 

Respectfully submitted,

 

 

 

Donna Klein-Acosta, Secretary